Recruit Express

Commence has been chosen by many recruiting agencies to track their contacts, their candidates, and the assignments they are working on. With advanced contact management, ability to encapsulate resume files, strong calendar features and flexibility, its not surprising that Commence has helped many of these organisations to effectively manage their business information.

Announcing Recruit Express

We are pleased to announce a packaged solution for recruitment organisations, called Recruit Express.

Recruit Express has built on the proven Commence technology to address the needs of the recruitment industry in Australia. This is an easy to use package, which tracks all the data you need, and automates the various processes in a recruiting operation.

Architecture

Recruit Express has a simplified user interface, with all of the information available from one screen. The various "views" of information are quickly accessed from icons on the view bar.

Information that can be tracked includes the following:

• Account/Contacts - Contact and Company information is managed, along with notes from conversations.
• Assignments - job opportunities that the agency is handling. Correlates company, candidates,  applications and meetings.
• Candidates - all of the information related to a candidate, including contact details, resume, photo (optional), qualifications, employment history and notes for shortlist
  
• Skills - user definable list of skills required for assignments, that can be used to group candidates
• Calendar - interviews that are scheduled

Automated Processes

Ease of use and productivity are the key objectives in this package, and we have focused on simplifing common operations.

New companies, contacts and candidates are easily added, with automated warnings if the contact or candidate already exists, company exists, etc.

When a new assignment is added, it is given a unique tracking number, and date opened is automatically entered.

Adding new candidates supports direct data entry when an applicant calls in from an advertisement. All data is captured and Recruit Express then automatically links the candidate to the Assignment.

Selecting from candidates that are already in your database is facilitated by the "skills" feature.  Skills required provides the list of potential candidates, then click the "tick" icon and the candidate is associated with the Assignment.

Producing a shortlist report to provide to your client is often a time consuming procedure. This is simplified by tracking default information for each client, which can be modified to suit a particular Assignment.

When the position is filled, Recruit Express records the successful candidate, and can then automatically print a letter to send to the unsuccessful candidates.

MYOB Integration

With the optional AccountLink package, you can automatically update you company and invoice information in your MYOB accounting package.

Commence CRM

Recruit Express is built on top of the proven Commence CRM package, so you still have all the capabilities that Commence offers. Some of these features are

• Integration with Microsoft Outlook for email logging, address book look up or sharing Outlook calendars and contact
• Mail merge with Microsoft Word
• Commence Connect to automate email campaigns
• Included web integration directly from the Commence desktop
• PalmPilot link
• Group calendar / scheduling.

In addition, Commence is the most flexible CRM package available for small business. You can create additional tables, fields or reports to suit your business. All of this is achieved through the easy point-and-click interface - there is no need to be a programmer.

Recruit Express includes a number of features designed especially for Australian businesses. When you enter a suburb, the postcode is automatically looked up. In the event of multiple postcodes, you will be given a list box to choose the correct postcode. Suburbs are automatically changed to upper case, in accordance with Australia Post preferences. When entering a phone number, Commence will check the number of digits are correct then format appropriately. Features such as these help ensure your data is complete and avoid common data entry errors.

Recruit Express is due to be released in January 2004, when an evaluation will be available from our web site, www.aus.com.au/crm. If you would like to be notified when Recruit Express is released, please complete your request on our feedback page.